Training & User Guides

Getting Started

Once you activate your UM IT account, you will be able to log in on the AIMS portal.

For specialised access requests such as requisitioning and sales ordering, by filling in the applicable form.

In the case of timesheet access, contact your project's Responsible Officer at Project Support Office. For access to apply for absence through AIMS, contact HR on absence.hrmd@um.edu.mt

AIMS Training

AIMS Office holds both requisitioning and sales ordering training sessions to introduce the system to new UM members of staff. Training occurs either in groups, or individual, with training typically held online. If you require such training, and we will get back to you with a date.

Refer to the user guides prepared and curated by our specialised staff. Each topic represents the main functionalities available on the AIMS system. If you do not manage to find the information you require, for further assistance.

Staff Self-Service Users

Timesheets

Sales Orders

Sales Ordering Manual

Financial Reporting

Financial Report for Externally Financed Projects

Administrative, Technical and Industrial Staff Work Resources

Administrative Technical and Industrial Staff Work Resources Enquiries

Forms

Overtime Consent Form Manual

Personal Details Form Manual

Asset Jobsheet Form Manual

Projects Support

Creation of Projects

Financial Operations Users

Common

General Ledger

GL Transactions

Income Manager

Incoming Invoices

Posting

Document Loading and Invoice Registration

Accounts Payable

Remittance

Manual Payment

Accounts Recieveable

Manual Payment

Fixed Assets

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